2022 Memo Series Communication

2022 Policy Memos

Policy Memo - anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures. A Policy Memo can interpret and provide further guidance to previously promulgated regulations.

 

Memo # Memo Title Issue Date Audience Keywords Links and Attachments
PM 22-007 COVID-19 Uninsured Benefit For Testing, Treatment, Or Care For Complications Related To COVID-19 6/6/2022 Stakeholders  COVID, Testing, Treatment None 
PM 22-006  Emergency Medicaid 6/2/2022 Social/Human Services, Medical Assistance (MA) Sites, Eligibility Application Partner (EAP) sites Emergency Medicaid, Medical Emergency, Immigration Or Citizenship Requirements, Qualifying Life- Or Limb- Threatening Medical Emergency None 
PM 22-005 Reproductive Health Services For Undocumented Individuals 6/2/2022 Eligibility Sites Reproductive Health, Family Planning, Undocumented, Emergency Medicaid None 
PM 22-004 Medical Assistance New Limited Family Planning Services Income Expansion 6/6/2022 Social/Human Services, Medical Assistance (MA) Sites, Eligibility Application Partner (EAP) sites MAGI, Limited Family Planning, Presumptive Eligibility, Income Requirements None 
PM 22-003 Postpartum Expansion To 12 Months 6/6/2022 Eligibility Sites Postpartum, Expansion, MAGI, CHP, Buy-In, Medicaid, Guarantee None 
PM 22-002 Implementation Of Health First Colorado Buy-In Program For Working Adults With Disabilities: Age 65 And Older Population 5/13/2022 Social/Human Services, Medical Assistance (MA) Sites, Eligibility Application Partner (EAP) sites Medicaid Buy-In For Workers With Disabilities, WAWD, Health First Colorado, Age, 65 And Older

Health First Colorado Buy-In Programs

Working Adults with Disabilities 65 and Older FAQ

Working Adults with Disabilities 65+Training

PM 22-001 Supported Living Services (SLS) Waiver Exemption Review Process Implementation 1/18/2022 Members, Advocates, Case Managers (CMs) & Stakeholders Supported Living Services, SLS, Home and Community-Based Services, HCBS, SLS Flexibilities, Third Party Review, Telligen, Prior Authorization Request, PAR None

 

2022 Operational Memos

Operational Memo - detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.

Memo # Memo Title Issue Date Audience Keywords Links and Attachments
OM 22-032 2022 Minimum Monthly Maintenance Needs Allowance (MMMNA) 6/24/2022 Eligibility Sites Minimum Monthly Maintenance Needs Allowance, MMMNA, Monthly Income Allowance, Mia, Spousal Allowance, Shelter Allowance, Long-Term Care None 
OM 22-031 New Supported Living Program Negotiated Rate And Review Process 6/22/2022  Case Management Agencies (CMAs), Supported Living Program (SLP) Providers, Parents/Legally Responsible Parties, Families, and stakeholders HCBS Rates, Supported Living Program, SLP, Negotiated Rate Process, Brain Injury Waiver Supported Living Program Rate Review Process
OM 22-030 Case Management Operational Changes In Response To COVID-19; In-Person Meetings 6/8/2022 Case Management Agencies (CMAs)

COVID-19, Coronavirus, Case Management, Monitoring, Functional Eligibility Assessment, Level Of Care, ULTC 100.2 Targeted Case Management, TCM, Rural Add-On, HCBS, CMA, Case Management Agency, Continued Stay Review, CSR, SID, ICAP, PASRR, Skilled Nursing Facilities

CMA Rural Travel Add-On Invoice Template
OM 22-029 Home And Community-Based Services (HCBS) Base Wage Rate Increase Attestation Final Reminder 6/8/2022 Service Providers and Case Management agencies (CMAs)

COVID-19, Coronavirus, Benefits And Services, Home And Community-Based Services, HCBS, Rate Increase, Base Wage, Adult Day, Day Habilitation, SCC, CDASS, NMT, Supported Employment, Homemaker, IHSS, IRSS, Mentorship, Prevocational Services, Respite Care, ARPA, ARPA Wage Attestation, ARPA Wage Reporting, ARPA Wage Compliance

Base Wage Attestation Form


IRSS Per Diem Increase Attestation Form

OM 22-028 Instructions For Reporting Nursing Facility Minimum Wage Supplemental Payments On The MED-13 Cost Report 5/26/2022 Nursing Facilities and Cost Report Preparers Nursing Facilities, NF SNF, Cost Report, MED-13, Minimum Wage None
OM 22-027 PHE Unwind and Member Communications 5/19/2022 Stakeholders COVID-19, Text Campaign, Email Campaign, Member Contact Information, PHE, Public Health Emergency PHE Unwind Plan Template
OM 22-026 Parameters Of Hospital Discharge Enhanced Payment Authorized By HB 22-1247 5/13/2022 Nursing Facility Providers NF, SNF, Nursing Facility, HB 22-1247, Hospital Discharge None 
OM 22-025 County PHE Retention Targeted County Grant Funding Announcement 5/11/2022 County Departments of Human/Social Services FY 21-22, County Grants, Grant Program, Grant Funding, Public Health Emergency, PHE None
OM 22-024          

OM 22-023

FY 2021-22 Continuous Coverage (Continuous Eligibility) Performance Incentive 5/4/2022 County Departments of Human/Social Services COVID-19 Public Health Emergency, Incentives Program, Continuous Coverage None
OM 22-022 Home and Community-Based Services (HCBS) Base Wage Rate Increase Attestation Reminder 5/4/2022 Service Providers & Case Management Agencies(CMAs) COVID-19, Coronavirus, Benefits and Services, Home and Community-Based Services, HCBS, Rate Increase, Base Wage, Adult Day, Day Habilitation, SCC, CDASS, NMT, Supported Employment, Homemaker, IHSS, IRSS, Mentorship, Prevocational Services, Respite Care, ARPA, APRA Wage Attestation, ARPA Wage Reporting, ARPA Wage Compliance

Base Wage Attestation Form 

IRSS Per Diem Increase Attestation Form

OM 22-021 Case Management Rate Change Extended 5/4/2022 Case Management Agencies (CMAs) CCB, TCM, TCM-TC, HCBS, Rural Add On, Community Centered Boards, Single Entry Points, Private Case Management, Children's Home and Community-Based Services Waiver, Transition Coordination Agencies, Rural Agencies None
OM 22-020 Implementation of the HCBS Settings Final Rule Within CHRP 5/9/2022 Providers & Case Management Agencies (CMAs) Home and Community-Based Services, HCBS, HCBS Settings Final Rule, Children's Habilitation Residential Program, CHRP None
OM 22-019 County Communications to Medical Assistance Applicants and Members 4/21/2022 County Departments of Human/Social Services Members, Member Communications, County Communications, County Administration Rules, Oversight County Relations Webform
OM 22-018 RY 2023 Payment Error Rate Measurement (PERM) Audit 4/14/2022 County Departments of Human/Social Services PERM, Audits, Eligibility Determination None
OM 22-017 Cost Containment Form Requirements and CSR Requirements for the CHCBS Waiver Changes 4/13/2022 Children's Home and Community-Based Services (CHCBS) Waiver Case Management Providers Children's Home and Community-Based Services Waiver, CHCBS, Cost Containment None
OM 22-016 Overview of Support Level Review Processes and Revised Request Form 3/29/2022 Case Management Agencies (CMAs) Supports, Intensity Scale, SIS, HCBS-DD, HCBS-SLS, Support Level, Support Level Review, SIS Re-Assessment None

OM 22-015

(superseded by HCPF OM 22-021)

Case Management Rate Change 3/29/2022 Case Management Agencies (CMAs) CCB, TCM, CHCBS, TCM-TC, HCBS, Rural Add On, Community Centered Boards, Single Entry Points, Private Case Management, Children's Home and Community-Based Services Waiver, Transition Coordination, Rural Agencies, Transition Coordination Agencies None
OM 22-014 County Civil Rights Plan 3/25/2022 County Departments of Human/Social Services Civil Rights, Non-Discrimination, Plan None
OM 22-013 Updated Guidance Pertaining to Day Program and Transportation Services 3/21/2022 Home and Community-Based Services (HCBS) Providers & Case Managment Agencies (CMAs) COVID-19, Home and Community-Based Services, HCBS, Day Programs and Services, Nonmedical Transportation, NMT None
OM 22-012 Medical Assistance-Medicare Savings Program and Low-Income Subsidy 3/14/2022 Eligibility Sites 2022 Income Limits, Medicare Savings Program, Low-Income Subsidy None
OM 22-011 2022 Federal Poverty Level Guidelines 3/10/2022 Eligibility Site Staff 2022 Federal Poverty Level Guidelines, Income Limits

April 2022 Medicaid Income Chart

April 2022 CHP+ Income Chart Final

OM 22-010 Home and Community-Based Services (HCBS) American Rescue Act Rate Increase Continuation 3/9/2022 Providers & Case Management Agencies (CMAs) Benefits and Services, Home and Community-Based Services, HCBS, Rate Increases, Adult Day, Day Habilitation, SCC, NMT, Supported Employment, Homemaker, IHSS, Mentorship, Personal Care, Prevocational Services, Respite Care, ACF, SLP, American Rescue Plan Act (ARPA) None
OM 22-009 Health First Colorado Children with Disabilities Buy-In 2022 Income Chart and Premium Guide 3/4/2022 County Departments of Human/Social Services Medicaid, Buy-In, Children with Disabilities, CBWD, 2022, FPL, Income, Premium None
OM 22-008 Health First Colorado Buy-In for Working Adults with Disabilities 2022 Income Chart and Premium Guide 3/1/2022 County Departments of Human/Social Services Medicaid, Buy-In, Working Adults with Disabilities, WAWD, 2022, FPL, Income, Premium None
OM 22-007 Pediatric Long Term Home Health Prior Authorization Request (PAR) Pause-Certified Nursing Assistant (CAN) and Physical, Occupational and Speech Language Pathology Therapy Services 2/17/2022 Providers, Case Management Agencies (CMAs), Regional Accountable Entities (RAEs) & all Interested Stakeholders Prior Authorization, PAR, Certified Nursing Assistant, CAN, Physical Therapy, Occupational Therapy, Speech Language Pathology, PT, OT, SLP None
OM 22-006 Updated Home and Community-Based Services (HCBS) Provider Enrollment Requirements and Revalidation Procedure for Community Centered Boards 2/8/2022 Home and Community-Based Service Providers Provider Enrollment, Revalidation, Provider Specialty, Home and Community-Based Services, HCBS, Community Centered Board, CCB, Program Approved Service Agency, PASA, Organize Health Care Delivery System, OHCDS, Home Accessibility Adaptations, Home Modifications Adaptations, Life Skills Training, Personal Care, Respite None
OM 22-005 (superseded by OM 22-007) Pediatric Long Term Home Health Prior Authorization Request (PAR) Pause-Certified Nursing Assistant (CNA) and Physical, Occupational and Speech Language Pathology Therapy Services 2/8/2022 Providers, Case Management Agencies (CMAs), Regional Accountable Entities (RAEs) and Stakeholders Prior Authorization, PAR, Certified Nursing Assistant, CNA, Physical Therapy, Occupational Therapy, Speech Language Pathology, PT, OT, SLP None
OM 22-004 Home and Community-Based Services (HCBS) Base Wage Rate Increase Attestation Form & Worker Letter 2/4/2022 Service Providers & Case Management Agencies COVID-19, Coronavirus, Benefits and Services, Home and Community-Based Services, HCBS, Rate Increase, Base Wage, Adult Day, Day Habilitation, SCC, CDASS, NMT, Supported Employment, Homemaker, IHSS. IRSS, Mentorship, Prevocational Services, Respite Care, ARPA, ARPA Wage Attestation, ARPA Wage Reporting, ARPA Wage Compliance

Base Wage Attestation Form

IRSS Per Diem Increase Attestation Form

OM 22-003 Renewal Guidance for Medical Assistance Programs 2/4/2022 Eligibility Sites, County Departments of Human/Social Services, Medical Assistance Sites (MA) & Eligibility Application Partners (EAP) Renewal, Eligibility, Income, Resources, Verifications, Non-MAGI,MAGI, Child Health Plan Plus None
OM 22-002 Revised Guidance for the Temporary Enhanced Rate for the Home and Community-Based Services (HCBS) Waiver Respite Benefit 1/24/2022 Stakeholders, Members, Providers & Case Management Agencies (CMAs) American Rescue Plan Act, ARPA, Home and Community-Based Services, HCBS, Rate Increases, Coronavirus, COVID 19, Prior Authorization Request, PAR, Community Centered Board, CCB, Single Entry Point, SEP, Rate Adjustments, Elderly, Blind and Disabled (EBD) Waiver, Community Mental Health Supports (CMHS) Waiver, Brain Injury (BI) Waiver, Spinal Cord injury (SCI) Waiver, Children's Extensive Supports (CES) Waiver, Children with Life Limiting Illness (CLLI) Waiver, Children's Habilitation Residential Program (CHRP) Waiver & The Supported Living Services (SLS) Waiver None
OM 22-001 American Rescue Plan Act (ARPA) Enhanced Home Modification Benefit 1/11/2022 Case Management Agencies (CMAs), Providers and Stakeholders Home and Community-Based Services, HCBS, American Rescue Plan Act, ARPA, Home Modification, Home Accessibility Adaptation, Rate Increase, Division of Housing, DOH, Department of Local Affairs, DOLA None
 

2022 Informational Memos

Informational Memo - important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.

Memo # Memo Title Issue Date Audience Keywords Links and Attachments
IM 22-021 Required Benefits Utilization System (BUS) Upgrade 6/24/2022 Case Management Agencies (CMAs)

Case Management Agencies, Community Centered Boards (CCB), Single Entry Points (SEP), Providers, Program Approved Service Agencies, (PASA) Benefits Utilization System, (BUS), Transition Coordination Agencies (TCA), Regional Accountability Entities (RAE)

None 
IM 22-020 Monitoring Requirement Reminder 6/24/2022 Case Managers, Service Providers, And Stakeholders Compliance Monitoring None 
IM 22-019 Home And Community-Based Services (HCBS) Waiver Amendments And Renewals Approval From The Centers For Medicare And Medicaid Services (CMS) 6/24/2022 Stakeholders  Home And Community-Based Services, HCBS, Waiver, Amendment, Renewal, Approval, The Centers For Medicare And Medicaid Services, CMS, BI, CES, CHCBS, CHRP, CllI, CMHS, DD, EBD, SCI, CIH, SlS None
IM 22-018 Fiscal Year 2022-2023 Provider Rate Adjustments 6/24/2022 Providers, Members, And Stakeholder Rate Adjustments, TrI, ATB, 2.0%, Rates, HCBS None 
IM 22-017 Stakeholder Engagement Opportunities On Day Habilitation Services 6/22/2022 Stakeholders  Day Habilitation, Specialized Habilitation, Supported Community Connections, Providers, Pasas, Residential Habilitation Services & Supports, SH, SCC, RHSS, Home And Community based Services, HCBS None 
IM 22-016 Home And Community-Based Services Spinal Cord Injury Waiver Statewide Expansion And Name Change 6/3/2022 Members, Case management Agencies (CMA), Providers, and Stakeholders HCBS, Spinal Cord Injury, SCI, Statewide Expansion, Complementary And Integrative Health, CIH, Acupuncture, Chiropractic, Massage Therapy, HCBS Waivers, Multiple Sclerosis, Spina Bifida, Cerebral Palsy, Brain Injury, Muscular Dystrophy HCBS-SCI Waiver Statewide Expansion and Waiver Name Change FAQs
IM 22-015 FY2022-23 County Grants Program Competitive Applications 6/3/2022 County Departments of Human/Social Services FY 2022-23 County Grants, Grants Program, Grant Funding, Preferred Projects

FY 2022-23 County Grant Program Application – All Projects

FY 2022-23 County Grant Program Preferred Projects List

FY 2022-23 County Grant Program Interview Slots

Appendix D: County Grant Program Conditions of Funding and Monitoring Plan

IM 22-014 Conflict Free Case Management Rural Exceptions 6/2/2022 Stakeholders Case Management Redesign, Conflict Free Case Management None 
IM 22-013 National Core Indicator-Staff Stability Survey 3/29/2022 Intellectual and Developmental Disability (IDD) Services Providers, PASAs, and Community Centered Boards National Core Indicators, Survey, Staff Stability, Program Approved Service Agencies, Direct Service Providers

2020 National Core Indicators (NCI) Staff Stability Survey Report

2020 National Core Indicator (NCI) Staff Stability Survey - COVID Supplement

2020 National Core Indicator (NCI) Staff Stability Survey Report

IM 22-012 Colorado Case Management Assessment, Support Plan and System Soft Launch Training 3/29/2022 Case Management Agencies (CMAs) Soft Launch, Case Management, Assessment, Support Plan, Case Management Agencies None
IM 22-011 Risk Factor Determination & Process Flow 3/25/2022 Members enrolled in the Home and Community-Based Services (HCBS), Supported Living Services (SLS), or Developmental Disabilities (DD) Waivers Risk Factor, Public Safety Risk, Extreme Risk to Self, Supports Intensity Scale, SIS, HCBS-DD, HCBS-SLS, Support Level Process Flow: Risk Factor Determination
IM 22-010 HCBS Settings Final Rule - Final Statewide Transition Plan (STP) 3/24/2022 Waiver Participants, Advocates, Providers & Case Management Agencies (CMAs) Home and Community-Based Services, HCBS, Settings Final Rule, Statewide Transition Plan, STP, Public Notice None
IM 22-009 Non-Medical Transportation (NMT) Oversight Compliance Guidance 3/14/2022 Home and Community-Based Services (HCBS) Providers & Stakeholders Non-Medical Transportation, NMT, Home and Community-Based Services, HCBS Waivers, Provider Enrollment, Revalidation None
IM 22-008 CHCBS Case Management Activities and Requirements 3/10/2022 Children's Home and Community-Based Services (CHCBS) Case Management Providers Case Management, Children's Home and Community-Based Services Waiver, Monitoring, CHCBS, Billing, Documentation, Log Notes None
IM 22-007 County Administration Rules Technical Assistance Meetings and Grant Funding Announcement 2/23/2022 County Departments of Human/Social Services County Administration, Rules, Technical Assistance None
IM 22-006 National Core Indicators - Child and Family Survey (CFS) 2/8/2022 Stakeholders Child and Family Survey, National Core Indicators Survey, NCI, Home and Community-Based Services, Children's Extensive Support Waiver None
IM 22-005          
IM 22-004 Public Noticing For HCBS Waiver Amendments 2/1/2022 Home and Community-Based Services (HCBS) waivers: Persons with Brain Injury (BI), Community Mental Health Supports (CMHS), and Elderly, Blind and Disabled (EBD) Public Noticing, Home And Community Based Services (HCBS), Renewal, Amendment, BI, CES, CHCBS, CHRP, CLLI, CMHS, DD, EBD, SCI, SLS None
IM 22-003 2022 NCI Survey Announcement 1/27/2022 Long-Term Services and Supports (LTSS), Members, Families, Case Managers, Providers & Advocates that two National Core Indicator (NCI) Surveys, the NCI Surveys for Intellectual and Developmental Disabilities (NCI-IDD) and Aging and Disabilities (NCI-AD) HCBS Waivers, National Core Indicators, Developmental Disabilities Waiver, Supported Living Services Waiver, Community Mental Health Supports Waiver, Elderly, Blind, and Disabled Waiver None
IM 22-002 Home and Community-Based Services (HCBS) Waiver Amendments Approval From The Centers For Medicare & Medicaid Services (CMS) 1/10/2022 Stakeholders Home and Community-Based Services, HCBS, Waiver, Amendment, Approval, The Centers For Medicare and Medicaid, CMS, BI, CES, CHCBS, CHRP, CLLI, CMHS, DD, EBD, SCI, SLS None
IM 22-001 Case Management Redesign Policy Update: Implementation Timeline 1/5/2022 Stakeholders Case Management Redesign, Conflict Free Case Management, CFCM, CMRD None