2018 Policy Memos
Policy Memo - anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures. A Policy Memo can interpret and provide further guidance to previously promulgated regulations.
| Memo # | Memo Title | Issue Date | Audience | Keywords | Links & Attachments |
|---|---|---|---|---|---|
| PM 18-004 | HCBS Settings Final Rule - Announcement of FAQ Part III | 11/15/2018 | Providers, Case Management Agencies, other stakeholders | Home and Community-Based Services Settings Final Rule, HCBS, Frequently Asked Questions, FAQs, Lease, Residential Agreement | FAQ Part III |
PM 18-003 (superseded by OM 23-058) | CBMS Limited Medicaid Benefits for Incarcerated Individuals | 10/16/2018 | Medicaid-eligible individuals that are involved in Colorado criminal justice system, County Department of Human/Social Services, Medicaid Assistance Sites, state, county, and city corrections and law enforcement agencies | Senate Bill 08-006, Incarceration, Medicaid Eligibility, Criminal Justice Involved Populations | None |
| PM 18-002 | Consumer Directed Attendance Support Services Implementation in Home and Community Based Services Supported Living Services Waiver | 8/3/2018 | Stakeholder | Consumer Directed Support Living Services, Implementation, CDASS | None |
| PM 18-001 | Implementation of the HCPF Memo Series | 12/19/2018 | Supervised Agencies, Contracted Entities, and Others | Memo Series, Policy Memo, Operational Memo, Informational Memo | None |
2018 Operational Memos
Operational Memo - detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.
| Memo # | Memo Title | Issue Date | Audience | Keywords | Links & Attachments |
|---|---|---|---|---|---|
| OM 18-028 | Notice of Action (803) and Recipient Appeals | 12/31/2018 | HCBS Case Managers | Notice of Action, HCBS, 803, Recipient Appeals | None |
| OM 18-027 | Provider Choice for Individuals Enrolled in a Home and Community Based Services Waiver | 12/14/2018 | Case Managers | Provider Choice, HCBS, Case Management | None |
| OM 18-026 | 2019 Social Security Cost of Living Adjustments | 12/14/2018 | Counties and Eligibility Sites | 2019 COLA, 2019 Cost of Living Adjustment, SSI, Home Maintenance Allowance, HMA, Patient Payment, PNA, Personal Needs Allowance, Spousal Protection, Community Spouse, CSRA, Home Equity Maximum | None |
| OM 18-025 | Notification of Financial Ineligibility and Discontinuation of Advisement Letters | 12/11/2018 | Single Entry Point (SEP) Agencies & Community Centered Boards (CCB) | Notice of Action, LTC-802, Advisement Letters, Financial Eligibility | None |
| OM 18-024 | New Resources and Support for Participant Directed Programs Stakeholders | 12/11/2018 | All Stakeholders | HCBS, IHSS, CDASS, Case Management, IHSS Agencies | Care Plan Mediation Request Form |
| OM 18-023 | CDASS Allocation Increase Process For Community Centered Board Case Management Agencies | 11/20/018 | Community Centered Board (CCB) Management Agencies | CDASS, Rate Increase, 3/1/19 | CDASS Allocation Increase Workflow Process |
| OM 18-022 | Room and Board and Personal Needs Allowance Amounts (LTSS) | 11/20/2018 | Case Managers, Participants and Providers | Room and Board Rate, Cost of Living Adjustment, Personal Needs Allowance | None |
| OM 18-021 | Room and Board and Personal Needs Allowance Amounts | 11/20/2018 | Case Managers, Participants and Providers | Room and Board Rate, Cost of Living Adjustment, Personal Needs Allowance | None |
| OM 18-020 | CES, CHCBS, & OCC New Submission Process through eQHealth eQSuite | 11/15/2018 | Case Management Agencies and Case Managers | Children's Extensive Support Waiver (CES), Children's HCBS Waiver (CHCBS), Over Cost Containment (OCC) | None |
| OM 18-019 | Children's Extensive Supports Waiver Critical Incident Reports Timely Reporting | 10/23/2018 | Case Management Agencies | CIRS Reporting, BUS CIRS Entry, CES Timelines for CIRS | None |
| OM 18-018 | Case Management Over Cost Containment Process for Consumer Directed Attendant Support Services | 9/27/2018 | Single Entry Point Case Management Agencies | CDASS, SEP, Bridge, Over Cost Containment | None |
| OM 18-017 | Managed Care Entity Notification Policy | 9/27/2018 | Managed Care Organizations/Entities | Managed Care Organization, Manager Care Entity, Notification Requirements, Overpayments, Changes in Member Circumstances, Changes in Provider Circumstances | Monthly Notification Templates |
| OM 18-016 | CDASS Allocation Increase Process for Single Entry Point Case Management Agencies | 9/19/2018 | Case Management Agencies | CDASS, Rate Increase, 1/1/2019 | CDASS Allocation Increase Workflow Process |
| OM 18-015 | BUS Log Note Changes | 9/17/2018 | Case Management Agencies | BUS, Log Notes, Report | None |
| OM 18-014 | Case Management Agency Notification of 1915(I) State Plan Transition | 9/10/2018 | Single Entry Points (SEPs), Community Centered Boards (CCBs) | SEP, CCB, 1915(I), CDASS | None |
| OM 18-013 | Home Maintenance Allowance Increase | 9/6/2018 | Long Term Care Eligibility Workers at Eligibility Sites, Skilled Nursing Facilities Billing Staff | Home Maintenance Allowance, 6-Month Stay, HMA, Patient Payment | None |
(superseded by OM 19-028) | 2018 Minimum Monthly Maintenance Needs Allowance (MMMNA) | 9/6/2018 | Eligibility Sites, Nursing Facilities, HCBS and PACE providers | Minimum Monthly Maintenance Needs Allowance, MMMNA, Monthly Income Allowance, Spousal Allowance | None |
| OM 18-011 | HCBS Community Referral Timeline | 8/27/2018 | HCBS Case Managers | ULTC 100.2, Timeline, Home Visit, HCBS | None |
| OM 18-010 | Consumer Directed Attendant Support Services (CDASS) PAR Submission Process For Case Management Agencies | 8/15/2018 | Single Entry Point (SEP) Case Management Agencies | CDASS, PAR Submission, Bridge, Consumer Direction, Prior Authorization | None |
| OM 18-009 | Suspension of Home Care Agency Licensure | 8/9/2018 | Case Management Agencies | Suspension, HCBS, Licensure, Client Transition, Home Care Agency, CDPHE | None |
OM 18-008 (superseded by OM 19-034) | Implementation of FY 2018-19 Eligibility Timeliness and Backlog Incentive - Corrected | 06/28/2018 | County Departments of Human/Social Services | Timeliness, Backlog, Incentives, FY 18-19, COGNOS | None |
OM 18-007 (superseded by OM 19-030) | Implementation of the FY 2018-19 Training Incentive | 06/28/2018 | County Departments of Human/Social Services | Training Incentive, Staff Development Center, SDC, Medicaid Training, Incentive, County Incentives Program | Training Incentive: Approved Trainings List |
| OM 18-006 | Implementation of the FY 2018-19 Child Welfare Incentive - Corrected | 06/27/2018 | County Departments of Human/Social Services | Child Welfare, Incentive, CMP, Collaboration Meetings, County Incentive Program | Child Welfare Incentive Template |
| OM 18-005 | Implementation of the FY 2018-19 Case Maintenance Incentive | 06/27/2018 | County Departments of Human/Social Services | Case Maintenance, Case Changes, Incentive, Processing | None |
OM 18-004 (superseded by OM 19-034) | Implementation of the FY 2018-19 Long Term Services and Supports Incentive | 06/27/2018 | County Departments of Human/Social Services | LTSS, Timeliness, Communications Plan, Incentive | Long Term Services and Supports Communications Plan |
OM 18-003 (superseded by OM 19-004) | Implementation of the FY 2018-19 Improving Member Correspondence Incentive | 06/27/2018 | County Departments of Human/Social Services | CBMS, Eligibility Member Correspondence, Incentive, Data Collection, SB 17-121, County Incentives Program | None |
| OM 18-002 | Case Management Agency and Eligibility Information Sharing Form | 06/01/2018 | Case Management Agencies, Eligibility Sites | Information Sharing, DSS1, Communication, LTSS, SEP, CCB | CMA and Eligibility Information Sharing form - Desk Guide |
OM 18-001 (superseded by OM 19-023) | FY 2018-19 County Incentives Contract Amendment | 06/01/2018 | County Departments of Human/Social Services | County Incentives, FY 18-19, Incentives, Performance Benchmarks, County Contact List | County Incentives Contract Amendment FY 2018-19 County Incentive funding FY 2018-19 County Contact List template |
2018 Informational Memos
Informational Memo - important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.
| Memo # | Memo Title | Issue Date | Audience | Keywords | Attachments |
|---|---|---|---|---|---|
| IM 18-060 | Home Accessibility Adaptations Stakeholder Meeting | 12/31/2018 | All Stakeholders | Home Accessibility Adaptations, Home Modifications | Home Accessibility Adaptations Stakeholder Workgroup Agenda for 1/9/2019
|
| IM 18-059 | HCBS Settings Final Rule - Rights Modification Training Announcement | 12/26/2018 | Case Management Agencies and HCBS Providers | Home and Community-Based Services Settings Final Rule, HCBS, Rights Modification, Informed Consent, Training
| None |
| IM 18-058 | Updates and Resources for the Inpatient Hospital Review Program | 12/21/2108 | Hospitals | Inpatient, Hospital, Review, Cost Control, 18-266 | None |
| IM 18-057 | Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement | 12/20/2018 | All Stakeholders | HB 18-1407, Wage Pass Through, Direct Support Professional | Agenda, Proposed Regulations |
| IM 18-056 | Changes to the County Allocation for the PARIS System | 12/19/2018 | County Depts of Human/Social Services | PARIS, County Allocation, Interstate Match, Out of State | None |
| IM 18-055 | Case Management Redesign and Conflict-Free Stakeholder Engagement | 12/18/2018 | All Stakeholders | Case Management Redesign, Stakeholder Engagement, CFCM, Conflict-Free Case Management, Community Impact Survey | Meeting Schedule |
| IM 18-054 | Children's Habilitation Residential Program (CHRP) Waiver Support Need Assessment Tool Stakeholder Engagement | 12/19/2018 | All Stakeholders | Children's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver Renewal | None |
| IM 18-053 | House Bill 18-1407, Access to Services for Individuals with Intellectual and Developmental Disabilities Stakeholder Engagement Regarding New Criteria Based on Caregiver Capacity for Reserve Capacity Enrollments | 12/17/2018 | All Stakeholders | HC 18-1407, Access to Services, Caregiver, I/DD, Enrollment | Proposed Regulations |
| IM 18-052 | Transition Services - Stakeholder Meetings Announcement | 12/14/2018 | All Stakeholders | Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person | None |
| IM 18-051 | CHCBS Parental Fees Clarification | 12/14/2018 | All Stakeholders | CHCBS, Parental Fees, Waivers, Timeline, Meetings | None |
| IM 18-050 | Home and Community Based Services for Intellectual and Developmental Disabilities Wavier and Case Management
| 12/14/2108 | LTSS Stakeholders | Home and Community Based Services, HCBS, Intellectual and Developmental Disabilities Waivers, IDD, Case Management Agency, CMA, Case Manager, Qualifications
| None |
| IM 18-049 | The Role of Psychological Testing in Accessing Medicaid Services FAQ | 12/11/2018 | All Stakeholders | Neuropsychological Evaluation, IQ/Adaptive Testing, Development Disability | The Role of Psychological Testing in Accessing Medicaid Services FAQ |
| IM 18-048 | Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement | 11/29/2018 | All Stakeholders | HC 18-1407, Wage Pass Through, Direct Support Professional | |
| IM 18-047 | Home Accessibility Adaptations Stakeholder Meeting | 11/28/2018 | All Stakeholders | Home Accessibility Adaptations, Home Modifications | Home Accessibility Adaptations Stakeholder Workgroup Agenda for 12/5/18 |
| IM 18-046 | No Wrong Door Quarterly Communication - November 2018 | 11/27/2018 | All Stakeholders | No Wrong Door, NWD, LTSS, Communications, At-A-Glance | None |
| IM 18-045 | HCBS Settings Final rule - PTP Training Announcement #2 | 11/27/2018 | Providers of Adult Residential Home and Community Based Services | Home and Community Based Services Settings Final Rule, Provider Transition Plan, PTP, Training | HCBS Settings Final Rule Provider Transition Plan (PTP) User Manual |
| IM 18-044 | Children's Habilitation Residential Program (CHRP) Waiver Renewal Stakeholder Engagement | 11/15/2018 | All Stakeholders | Children's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver Renewal | None |
| IM 18-043 | Electronic Visit Verification Implementation Timeline Update | 11/15/2018 | Electronic Visit Verification Stakeholders | Electronic Visit Verification, EVV, HCBS, CDASS, IHSS, LTSS, Personal Care, Home Health, CURES Act | Document posted on Colorado EVV website |
| IM 18-042 | Transition Services Stakeholder Update | 11/13/2018 | All Stakeholders | Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person | None |
| IM 18-041 | November 2018 Annual Report Strategic Plan for Assuring Timely Access to Services for Individuals with Intellectual and Developmental Disabilities | 11/9/2018 | All Stakeholders | Waiting List, HC14-1051, Intellectual and Developments Disabilities | November 2018 Annual Report |
| IM 18-040 | Conflict Free Case Management Community Impact Survey | 11/7/2018 | All Stakeholders | Conflict Free Case Management, CFCM, Case Management Redesign | Provider Survey Stakeholder Survey |
| IM 18-039 | Transition Services Stakeholder Update | 10/19/2018 | Long Term Services and Supports and Intellectual and Developmental Disability stakeholders | Colorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person | None |
| IM 18-038 | Interim Director Positions | 10/15/2018 | Stakeholders | Interim Director, Office of Community Living, Medicaid Director | None |
| IM 18-037 | Extension to Public Comment Period for CES Waiver Amendment | 10/1/2018 | Long Term Services and Supports stakeholders and community members | CES, Waivers, HCBS, Public Comment, Extension | None |
| IM 18-036 | Colorado Choice Transitions (CCT) Stakeholder Webinars | 9/27/2018 | Long-term Services and Supports (LTSS) and Intellectual and Development Disabilities (IDD) Stakeholders | Colorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person | Transition Services Frequently Asked Questions 8.553 Waiver Transitions Services Rules 8.519.27 Targeted Case Management - Transition Services Rules |
IM 18-035 (superseded by IM 18-036) | Colorado Choice Transitions (CCT) Stakeholder Update | 9/21/2018 | Long-term Services and Supports (LTSS) and Intellectual and Development Disabilities (IDD) Stakeholders | Colorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transitions Services, Transitions, Money Follows the Person | Transition Services Frequently Asked Questions, 8.553 Waiver Transitions Services Rules, 8.519.27 Targeted Case Management - Transition Services Rules |
| IM 18-034 | Case Manager Recruitment for New Assessment and Support Plan Pilot | 9/13/2018 | Case Managers | LTSS, Assessment, Support Plan, Pilot | None |
| IM 18-033 | Public Notice for HCBS Waiver Amendments | 9/13/2018 | Public | BI, CHCBS, CLLI, CMHS, EBD, SCI, Waiver, Amendment, Public Notice | None |
IM 18-032 (superseded by IM 19-065) | FY 2018-19 County Incentives Webinar, Support Calls and FAQs | 9/13/2018 | County Departments of Human/Social Services | County Incentives, Webinar, Support Calls, FAQs | FY18-19 County Incentives Program FAQs |
| IM 18-031 | Senate Bill 18-231 Transitions Task Force Update | 9/5/2018 | Stakeholders | SB 18-231, IDD, LTSS, Transitions, Students, Home and Community Based Services, HCBS | |
| IM 18-030 | No Wrong Door Quarterly Communication Feedback | 8/31/2018 | Long Term Services and Supports Stakeholders | No Wrong Door, NWD, LTSS, Communications, At-A-Glance, Communication Brief, Feedback | None |
| IM 18-029 | New HCBS Case Management Data System - Phase One | 9/12/2018 | Case Managers and Stakeholders | Case Management, Case Managers, Home and Community Based Services | None |
| IM 18-028 | HCBS Settings Final Rule - PTP Training Announcement #1 | 8/29/2018 | Providers of Adult Residential Home and Community-Based Services | Home and Community-Based Services Settings Final Rule, HCBS, Provider Transition Plan, PTP, Training | None |
| IM 18-027 | Business Utilization System Update Memo August 2018 | 8/31/2018 | Case Management Agencies | Benefits Utilization System, BUS, Log Notes, Log Notes Reporting | None |
| IM 18-026 | IRSS Stakeholder Meetings | 8/29/2018 | Stakeholders | IRSS, Residential Supports | None |
| IM 18-025 | Public Notice for HCBS Waiver Amendments | 8/30/2018 | Public | DD, SLS, CES, Waiver, Amendment, Public Notice, Stakeholders | None |
| IM 18-024 | Environmental Survey on Current Technology Usage of HCBS Providers | 8/31/2018 | Long Term Services and Supports (LTSS) Stakeholders | LTSS, Providers, TEFT, Technology, Survey | Environmental Survey for Home and Community-Based Services |
| IM 18-023 | In-Home Support Services FAQ Update | 8/27/2018 | Case Managers and Provider Agencies | IHSS, FAQ, Case Management, HCBS, Home Care Agency | In-Home Support Services (IHSS) FAQs for Case Managers & Provider Agencies |
| IM 18-022 | July 25, 2018 IRSS Stakeholder Meeting Notes | 8/27/2018 | Stakeholders | IRSS, Residential Services | July 25, 2018 IRSS Stakeholder Meeting Notes |
| IM 18-021 | Fact Sheets for HCBS-DD and SLS Waiver Dental Benefit | 8/9/2018 | Waiver participants, their families, Case Managers, Service Provider Agencies | Dental, Waiver, Benefits | Home and Community Based Services:Dental Benefits for Members in the Persons with Developmental Disabilities and Supported Living Services Waivers HCBS-DD and HCBS-SLS Waiver Dental Benefits: Information for Case Managers and Service Providers |
| IM 18-020 | Electronic Visit Verification Implementation Update | 8/7/2018 | Stakeholders | EVV, Electronic Visit Verification, CURES Act, Personal Care, Home Health | None |
| IM 18-019 | Home and Community Based Services (HCBS) Children's Extensive Supports (CES) Waiver Spending Limits Increase | 7/27/2018 | Case Management Agencies | CES Waiver, Spending Limit Increase | None |
| IM 18-018 | DXC CDASS Case Management Bridge Training | 7/27/2018 | Single Entry Points and Community Centered Boards | Consumer Direction, Webinar, Training | None |
| IM 18-017 | CHCBS Parental Fees Stakeholder Meeting Announcement | 7/23/2018 | Stakeholders | Parental Fees, Stakeholders, Meetings, CHCBS | None |
| IM 18-016 | 2018 Supported Employment I-DD Roundtables | 7/18/2018 | Community Centered Boards (CCB), Program Approved Service Agencies (PASA) and other stakeholders | I/DD Roundtables, Supported Employment | 2018 Supported Employment I/DD Roundtables Flyer |
| IM 18-015 | IDD Waiver Renewal Stakeholder Meeting Announcement | 7/18/2018 | Stakeholders | CES, DD, SLS, Waiver Renewal, Stakeholders, IDD | None |
| IM 18-014 | Individual Residential Support Services (IRSS) Stakeholder Workgroup | 7/18/2018 | Stakeholders | IRSS, Individual Residential support services, regulation, stakeholder meeting | |
| IM 18-013 | Children's Habilitation Residential Program (CHRP) Waiver Expansion | 7/10/2018 | Stakeholders | Children's Habilitation Residential Program (CHRP), Child Welfare, intellectual and developmental disabilities, children, Residential, Behavior, benefits, Services, HCBS, Waiver | None |
| IM 18-012 | Waiver Implementation Council Membership | 7/9/2018 | Stakeholders | Waiver Implementation Council, WIC, membership | None |
| IM 18-011 | SB 18-231 Task Force Announcement | 7/5/2018 | Stakeholders | SB 18-231, Task Force, Intellectual and Developmental Disabilities, Children, Transitions | Senate Bill 18-231 Signed |
| IM 18-010 | Opportunities for Engagement on HCPF MSB Rules | 7/2/2018 | County Departments of Human/Social Services | Medical Services Board, MSB, Rules, Feedback | None |
| IM 18-009 | CWA Waiver Ending | 7/2/2018 | Eligibility Sites | CWA Waiver | None |
| IM 18-008 | Medicare Savings Programs and the Colorado Indigent Care Program | 6/21/2018 | Eligibility Sites | Medicare Savings Programs, MSP, Colorado Indigent Care Program, CICP | None |
| IM 18-007 | Deadline Extended for the Member Experience Advisory Council Grant Application | 6/15/2018 | County Departments of Human/Social Services | County Grants, Grant Program, Grant Funding, Member, Experience Advisory Council | FY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding) |
| IM 18-006 | Disability Competent Care Videos | 6/12/2018 | Primary Care Providers, Case Management Agencies, Service Provider Agencies, Members with disabilities and their families | Disability Competent Care, Educational Videos, Provider Education | None |
| IM 18-005 | Accountable Care Collaborative Phase II County Listening Sessions | 06/07/2018 | County Departments of Human/Social Services and local public health agencies | ACC Phase II, Listening Session, Member Feedback, Provider Feedback, Child Welfare | None |
IM 18-004 (superseded by IM 19-038) | FY 2018-19 HCPF County Administration Allocation | 07/01/2018 | County Departments of Human/Social Services Directors | County Administration, Allocation, County Admin, FY 18-19 | FY 2018-19 HCPF County Admin Allocation Detail |
| IM 18-003 | Aging & Disability Resources for Colorado (ADRC) and No Wrong Door (NWD) Funding Efforts | 05/21/2018 | Office of Community Living Stakeholders | No Wrong Door, ADRC, Medicaid Administrative Claiming, Federal Financial Participation, Federal Match, LTSS | None |
IM 18-002 (superseded by IM 18-007) | FY 2018-19 Member Experience Advisory Council Development Grant Application | 05/15/2018 | County Departments of Human/Social Services | County Grants, Grant Program, Grant Funding, Member Experience Advisory Council | FY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding) FY 2018-19 MEAC Grant Application Interview Slots |
IM 18-001 (superseded by IM 19-034) | FY 2018-19 County Grant Program Applications | 05/15/2018 | County Departments of Human/Social Services | County Grants, Grant Program, Grant Funding | FY 2018-19 County Grant Program Track 1 Application - All Projects except Equipment Requests FY 2018-19 County Grant Program Track 2 Application - Equipment Requests Only FY 2018-19 County Grant Program Preferred Projects List FY 2018-19 County Grant Program Interview Slots Appendix D, Conditions of Funding |