1

2018 Memo Series Communications

2018 Policy Memos

Policy Memo - anything that changes Departmental policy because of the federal and/or state legislation, rules or regulations promulgated as a result of previous federal and/or state legislation, rules, regulations, policies, or procedures.  A Policy Memo can interpret and provide further guidance to previously promulgated regulations.

 
Memo #Memo TitleIssue DateAudienceKeywordsLinks & Attachments
PM 18-004HCBS Settings Final Rule - Announcement of FAQ Part III11/15/2018Providers, Case Management Agencies, other stakeholdersHome and Community-Based Services Settings Final Rule, HCBS, Frequently Asked Questions, FAQs, Lease, Residential AgreementFAQ Part III

PM 18-003

(superseded by OM 23-058)

CBMS Limited Medicaid Benefits for Incarcerated Individuals10/16/2018Medicaid-eligible individuals that are involved in Colorado criminal justice system, County Department of Human/Social Services, Medicaid Assistance Sites, state, county, and city corrections and law enforcement agenciesSenate Bill 08-006, Incarceration, Medicaid Eligibility, Criminal Justice Involved PopulationsNone
PM 18-002Consumer Directed Attendance Support Services Implementation in Home and Community Based Services Supported Living Services Waiver8/3/2018StakeholderConsumer Directed Support Living Services, Implementation, CDASSNone
PM 18-001Implementation of the HCPF Memo Series12/19/2018Supervised Agencies, Contracted Entities, and OthersMemo Series, Policy Memo, Operational Memo, Informational MemoNone
 

2018 Operational Memos

Operational Memo - detailed instructions and/or clarifications to contracted entities and county partners to operationalize a new or existing state and/or federal law, new or existing state and/or federal rule, or Department policy.

 
Memo #Memo TitleIssue DateAudienceKeywordsLinks & Attachments
OM 18-028Notice of Action (803) and Recipient Appeals12/31/2018HCBS Case ManagersNotice of Action, HCBS, 803, Recipient AppealsNone
OM 18-027Provider Choice for Individuals Enrolled in a Home and Community Based Services Waiver12/14/2018Case ManagersProvider Choice, HCBS, Case ManagementNone
OM 18-0262019 Social Security Cost of Living Adjustments12/14/2018Counties and Eligibility Sites2019 COLA, 2019 Cost of Living Adjustment, SSI, Home Maintenance Allowance, HMA, Patient Payment, PNA, Personal Needs Allowance, Spousal Protection, Community Spouse, CSRA, Home Equity MaximumNone
OM 18-025Notification of Financial Ineligibility and Discontinuation of Advisement Letters12/11/2018Single Entry Point (SEP) Agencies & Community Centered Boards (CCB)Notice of Action, LTC-802, Advisement Letters, Financial EligibilityNone
OM 18-024New Resources and Support for Participant Directed Programs Stakeholders12/11/2018All StakeholdersHCBS, IHSS, CDASS, Case Management, IHSS AgenciesCare Plan Mediation Request Form
OM 18-023CDASS Allocation Increase Process For Community Centered Board Case Management Agencies11/20/018Community Centered Board (CCB) Management AgenciesCDASS, Rate Increase, 3/1/19CDASS Allocation Increase Workflow Process
OM 18-022Room and Board and Personal Needs Allowance Amounts (LTSS)11/20/2018Case Managers, Participants and ProvidersRoom and Board Rate, Cost of Living Adjustment, Personal Needs AllowanceNone
OM 18-021Room and Board and Personal Needs Allowance Amounts11/20/2018Case Managers, Participants and ProvidersRoom and Board Rate, Cost of Living Adjustment, Personal Needs AllowanceNone
OM 18-020CES, CHCBS, & OCC New Submission Process through eQHealth eQSuite11/15/2018Case Management Agencies and Case ManagersChildren's Extensive Support Waiver (CES), Children's HCBS Waiver (CHCBS), Over Cost Containment (OCC)None
OM 18-019Children's Extensive Supports Waiver Critical Incident Reports Timely Reporting10/23/2018Case Management AgenciesCIRS Reporting, BUS CIRS Entry, CES Timelines for CIRSNone
OM 18-018Case Management Over Cost Containment Process for Consumer Directed Attendant Support Services9/27/2018Single Entry Point Case Management AgenciesCDASS, SEP, Bridge, Over Cost ContainmentNone
OM 18-017Managed Care Entity Notification Policy9/27/2018Managed Care Organizations/EntitiesManaged Care Organization, Manager Care Entity, Notification Requirements, Overpayments, Changes in Member Circumstances, Changes in Provider CircumstancesMonthly Notification Templates
OM 18-016CDASS Allocation Increase Process for Single Entry Point Case Management Agencies9/19/2018Case Management AgenciesCDASS, Rate Increase, 1/1/2019CDASS Allocation Increase Workflow Process
OM 18-015BUS Log Note Changes9/17/2018Case Management AgenciesBUS, Log Notes, ReportNone
OM 18-014Case Management Agency Notification of 1915(I) State Plan Transition9/10/2018Single Entry Points (SEPs), Community Centered Boards (CCBs)SEP, CCB, 1915(I), CDASSNone
OM 18-013Home Maintenance Allowance Increase9/6/2018Long Term Care Eligibility Workers at Eligibility Sites, Skilled Nursing Facilities Billing StaffHome Maintenance Allowance, 6-Month Stay, HMA, Patient PaymentNone

OM 18-012

(superseded by OM 19-028)

2018 Minimum Monthly Maintenance Needs Allowance (MMMNA)9/6/2018Eligibility Sites, Nursing Facilities, HCBS and PACE providersMinimum Monthly Maintenance Needs Allowance, MMMNA, Monthly Income Allowance, Spousal AllowanceNone
OM 18-011HCBS Community Referral Timeline8/27/2018HCBS Case ManagersULTC 100.2, Timeline, Home Visit, HCBSNone
OM 18-010Consumer Directed Attendant Support Services (CDASS) PAR Submission Process For Case Management Agencies8/15/2018Single Entry Point (SEP) Case Management AgenciesCDASS, PAR Submission, Bridge, Consumer Direction, Prior AuthorizationNone
OM 18-009Suspension of Home Care Agency Licensure8/9/2018Case Management AgenciesSuspension, HCBS, Licensure, Client Transition, Home Care Agency, CDPHENone

OM 18-008

(superseded by OM 19-034)

Implementation of FY 2018-19 Eligibility Timeliness and Backlog Incentive - Corrected06/28/2018County
Departments of Human/Social Services
Timeliness, Backlog, Incentives, FY 18-19, COGNOSNone

OM 18-007

(superseded by OM 19-030)

Implementation of the FY 2018-19 Training Incentive06/28/2018County Departments of Human/Social
Services
Training Incentive, Staff Development Center, SDC,
Medicaid Training, Incentive, County Incentives Program
Training Incentive: Approved Trainings List
OM 18-006Implementation of the FY 2018-19 Child Welfare Incentive - Corrected06/27/2018County Departments of Human/Social
Services
Child Welfare, Incentive, CMP, Collaboration Meetings, County Incentive ProgramChild Welfare Incentive Template
OM 18-005Implementation of the FY 2018-19 Case Maintenance Incentive06/27/2018County Departments of Human/Social
Services
Case Maintenance, Case Changes, Incentive, ProcessingNone

OM 18-004

(superseded by OM 19-034)

Implementation of the FY 2018-19 Long Term Services and Supports Incentive06/27/2018County Departments of Human/Social ServicesLTSS, Timeliness, Communications Plan, IncentiveLong Term Services and Supports Communications Plan

OM 18-003

(superseded by OM 19-004)

Implementation of the FY 2018-19 Improving Member Correspondence Incentive06/27/2018County Departments of Human/Social
Services
CBMS, Eligibility Member Correspondence, Incentive,
Data Collection, SB 17-121, County Incentives Program
None
OM 18-002Case Management Agency and Eligibility Information Sharing Form06/01/2018Case Management Agencies, Eligibility SitesInformation Sharing, DSS1, Communication, LTSS, SEP, CCB

CMA and Eligibility Information Sharing Form - Fillable PDF

CMA and Eligibility Information Sharing form - Desk Guide

OM 18-001

(superseded by OM 19-023)

FY 2018-19 County Incentives Contract Amendment06/01/2018County Departments of Human/Social ServicesCounty Incentives, FY 18-19, Incentives, Performance Benchmarks, County Contact List

County Incentives Contract Amendment FY 2018-19

County Incentive funding FY 2018-19

County Contact List template

 

2018 Informational Memos

Informational Memo - important information for contracted entities, county partners and external stakeholders that is strictly informational and timely.

 
Memo #Memo TitleIssue DateAudienceKeywordsAttachments
IM 18-060Home Accessibility Adaptations Stakeholder Meeting12/31/2018All StakeholdersHome Accessibility Adaptations, Home Modifications

Home Accessibility Adaptations Stakeholder Workgroup Agenda for 1/9/2019

 

IM 18-059HCBS Settings Final Rule - Rights Modification Training Announcement12/26/2018Case Management Agencies and HCBS Providers

Home and Community-Based Services Settings Final Rule, HCBS, Rights Modification, Informed Consent, Training

 

None
IM 18-058Updates and Resources for the Inpatient Hospital Review Program12/21/2108HospitalsInpatient, Hospital, Review, Cost Control, 18-266None
IM 18-057Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement12/20/2018All StakeholdersHB 18-1407, Wage Pass Through, Direct Support ProfessionalAgenda, Proposed Regulations
IM 18-056Changes to the County Allocation for the PARIS System12/19/2018County Depts of Human/Social ServicesPARIS, County Allocation, Interstate Match, Out of StateNone
IM 18-055Case Management Redesign and Conflict-Free Stakeholder Engagement12/18/2018All StakeholdersCase Management Redesign, Stakeholder Engagement, CFCM, Conflict-Free Case Management, Community Impact SurveyMeeting Schedule
IM 18-054Children's Habilitation Residential Program (CHRP) Waiver Support Need Assessment Tool Stakeholder Engagement12/19/2018All StakeholdersChildren's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver RenewalNone
IM 18-053House Bill 18-1407, Access to Services for Individuals with Intellectual and Developmental Disabilities Stakeholder Engagement Regarding New Criteria Based on Caregiver Capacity for Reserve Capacity Enrollments12/17/2018All StakeholdersHC 18-1407, Access to Services, Caregiver, I/DD, EnrollmentProposed Regulations
IM 18-052Transition Services - Stakeholder Meetings Announcement12/14/2018All StakeholdersColorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the PersonNone
IM 18-051CHCBS Parental Fees Clarification12/14/2018All StakeholdersCHCBS, Parental Fees, Waivers, Timeline, MeetingsNone
IM 18-050

Home and Community Based Services for Intellectual and Developmental Disabilities Wavier and Case Management

 

12/14/2108LTSS Stakeholders

Home and Community Based Services, HCBS, Intellectual and Developmental Disabilities Waivers, IDD, Case Management Agency, CMA, Case Manager, Qualifications

 

None
IM 18-049The Role of Psychological Testing in Accessing Medicaid Services FAQ12/11/2018All StakeholdersNeuropsychological Evaluation, IQ/Adaptive Testing, Development DisabilityThe Role of Psychological Testing in Accessing Medicaid Services FAQ
IM 18-048Implementation of House Bill 18-1407, Stabilization of Direct Support Professional Workforce Stakeholder Engagement11/29/2018All StakeholdersHC 18-1407, Wage Pass Through, Direct Support Professional

Agenda

Proposed Regulations

IM 18-047Home Accessibility Adaptations Stakeholder Meeting11/28/2018All StakeholdersHome Accessibility Adaptations, Home ModificationsHome Accessibility Adaptations Stakeholder Workgroup Agenda for 12/5/18
IM 18-046No Wrong Door Quarterly Communication - November 201811/27/2018All StakeholdersNo Wrong Door, NWD, LTSS, Communications, At-A-GlanceNone
IM 18-045HCBS Settings Final rule - PTP Training Announcement #211/27/2018Providers of Adult Residential Home and Community Based ServicesHome and Community Based Services Settings Final Rule, Provider Transition Plan, PTP, TrainingHCBS Settings Final Rule Provider Transition Plan (PTP) User Manual
IM 18-044Children's Habilitation Residential Program (CHRP) Waiver Renewal Stakeholder Engagement11/15/2018All StakeholdersChildren's Habilitation Residential Program (CHRP), Child Welfare, Intellectual and Developmental Disabilities, Children, Stakeholders, Waiver RenewalNone
IM 18-043Electronic Visit Verification Implementation Timeline Update11/15/2018Electronic Visit Verification StakeholdersElectronic Visit Verification, EVV, HCBS, CDASS, IHSS, LTSS, Personal Care, Home Health, CURES Act

Delay Bill H.R. 6042

Colorado EVV website

Document posted on Colorado EVV website

Join the EVV distribution list

IM 18-042Transition Services Stakeholder Update11/13/2018All StakeholdersColorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the PersonNone
IM 18-041November 2018 Annual Report Strategic Plan for Assuring Timely Access to Services for Individuals with Intellectual and Developmental Disabilities11/9/2018All StakeholdersWaiting List, HC14-1051, Intellectual and Developments DisabilitiesNovember 2018 Annual Report
IM 18-040Conflict Free Case Management Community Impact Survey11/7/2018All StakeholdersConflict Free Case Management, CFCM, Case Management Redesign

Provider Survey

Stakeholder Survey

IM 18-039Transition Services Stakeholder Update10/19/2018Long Term Services and Supports and Intellectual and Developmental Disability stakeholdersColorado Choice Transitions, CCT, Rulemaking, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the PersonNone
IM 18-038Interim Director Positions10/15/2018StakeholdersInterim Director, Office of Community Living, Medicaid DirectorNone
IM 18-037Extension to Public Comment Period for CES Waiver Amendment10/1/2018Long Term Services and Supports stakeholders and community membersCES, Waivers, HCBS, Public Comment, ExtensionNone
IM 18-036Colorado Choice Transitions (CCT) Stakeholder Webinars9/27/2018Long-term Services and Supports (LTSS) and Intellectual and Development Disabilities (IDD) StakeholdersColorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transition Services, Transitions, Money Follows the Person

Transition Services Frequently Asked Questions

8.553 Waiver Transitions Services Rules

8.519.27 Targeted Case Management - Transition Services Rules

IM 18-035

(superseded by IM 18-036)

Colorado Choice Transitions (CCT) Stakeholder Update9/21/2018Long-term Services and Supports (LTSS) and Intellectual and Development Disabilities (IDD) StakeholdersColorado Choice Transitions, CCT, HCBS Services, HCBS Waivers, Transitions Services, Transitions, Money Follows the PersonTransition Services Frequently Asked Questions, 8.553 Waiver Transitions Services Rules, 8.519.27 Targeted Case Management - Transition Services Rules
IM 18-034Case Manager Recruitment for New Assessment and Support Plan Pilot9/13/2018Case ManagersLTSS, Assessment, Support Plan, PilotNone
IM 18-033Public Notice for HCBS Waiver Amendments9/13/2018PublicBI, CHCBS, CLLI, CMHS, EBD, SCI, Waiver, Amendment, Public NoticeNone

IM 18-032

(superseded by IM 19-065)

FY 2018-19 County Incentives Webinar, Support Calls and FAQs9/13/2018County Departments of Human/Social ServicesCounty Incentives, Webinar, Support Calls, FAQsFY18-19 County Incentives Program FAQs
IM 18-031Senate Bill 18-231 Transitions Task Force Update9/5/2018StakeholdersSB 18-231, IDD, LTSS, Transitions, Students, Home and Community Based Services, HCBSSenate Bill 18-231
IM 18-030No Wrong Door Quarterly Communication Feedback8/31/2018Long Term Services and Supports StakeholdersNo Wrong Door, NWD, LTSS, Communications, At-A-Glance, Communication Brief, FeedbackNone
IM 18-029New HCBS Case Management Data System - Phase One9/12/2018Case Managers and StakeholdersCase Management, Case Managers, Home and Community Based ServicesNone
IM 18-028HCBS Settings Final Rule - PTP Training Announcement #18/29/2018Providers of Adult Residential Home and Community-Based ServicesHome and Community-Based Services Settings Final Rule, HCBS, Provider Transition Plan, PTP, TrainingNone
IM 18-027Business Utilization System Update Memo August 20188/31/2018Case Management AgenciesBenefits Utilization System, BUS, Log Notes, Log Notes ReportingNone
IM 18-026IRSS Stakeholder Meetings8/29/2018StakeholdersIRSS, Residential SupportsNone
IM 18-025Public Notice for HCBS Waiver Amendments8/30/2018PublicDD, SLS, CES, Waiver, Amendment, Public Notice, StakeholdersNone
IM 18-024Environmental Survey on Current Technology Usage of HCBS Providers8/31/2018Long Term Services and Supports (LTSS) StakeholdersLTSS, Providers, TEFT, Technology, SurveyEnvironmental Survey for Home and Community-Based Services
IM 18-023In-Home Support Services FAQ Update8/27/2018Case Managers and Provider AgenciesIHSS, FAQ, Case Management, HCBS, Home Care AgencyIn-Home Support Services (IHSS) FAQs for Case Managers & Provider Agencies
IM 18-022July 25, 2018 IRSS Stakeholder Meeting Notes8/27/2018StakeholdersIRSS, Residential ServicesJuly 25, 2018 IRSS Stakeholder Meeting Notes
IM 18-021Fact Sheets for HCBS-DD and SLS Waiver Dental Benefit8/9/2018Waiver participants, their families, Case Managers, Service Provider AgenciesDental, Waiver, BenefitsHome and Community Based Services:Dental Benefits for Members in the Persons with Developmental Disabilities and Supported Living Services Waivers

HCBS-DD and HCBS-SLS Waiver Dental Benefits: Information for Case Managers and Service Providers
IM 18-020Electronic Visit Verification Implementation Update8/7/2018StakeholdersEVV, Electronic Visit Verification, CURES Act, Personal Care, Home HealthNone
IM 18-019Home and Community Based Services (HCBS) Children's Extensive Supports (CES) Waiver Spending Limits Increase7/27/2018Case Management AgenciesCES Waiver, Spending Limit IncreaseNone
IM 18-018DXC CDASS Case Management Bridge Training7/27/2018Single Entry Points and Community Centered BoardsConsumer Direction, Webinar, TrainingNone
IM 18-017CHCBS Parental Fees Stakeholder Meeting Announcement7/23/2018StakeholdersParental Fees, Stakeholders, Meetings, CHCBSNone
IM 18-0162018 Supported Employment I-DD Roundtables7/18/2018Community Centered Boards (CCB), Program Approved Service Agencies (PASA) and other stakeholdersI/DD Roundtables, Supported Employment2018 Supported Employment I/DD Roundtables Flyer
IM 18-015IDD Waiver Renewal Stakeholder Meeting Announcement7/18/2018StakeholdersCES, DD, SLS, Waiver Renewal, Stakeholders, IDDNone
IM 18-014Individual Residential Support Services (IRSS) Stakeholder Workgroup7/18/2018StakeholdersIRSS, Individual Residential support services, regulation, stakeholder meeting

Host Home Meeting Agenda

8.609 IRSS Rules

IM 18-013Children's Habilitation Residential Program (CHRP) Waiver Expansion7/10/2018StakeholdersChildren's Habilitation Residential Program (CHRP), Child Welfare, intellectual and developmental disabilities, children, Residential, Behavior, benefits, Services, HCBS, WaiverNone
IM 18-012Waiver Implementation Council Membership7/9/2018StakeholdersWaiver Implementation Council, WIC, membershipNone
IM 18-011SB 18-231 Task Force Announcement7/5/2018StakeholdersSB 18-231, Task Force, Intellectual and Developmental Disabilities, Children, TransitionsSenate Bill 18-231 Signed
IM 18-010Opportunities for Engagement on HCPF MSB Rules7/2/2018County Departments of Human/Social ServicesMedical Services Board, MSB, Rules, FeedbackNone
IM 18-009CWA Waiver Ending7/2/2018Eligibility SitesCWA WaiverNone
IM 18-008Medicare Savings Programs and the Colorado Indigent Care Program6/21/2018Eligibility SitesMedicare Savings Programs, MSP, Colorado Indigent Care Program, CICPNone
IM 18-007Deadline Extended for the Member Experience Advisory Council Grant Application

6/15/2018

County Departments of Human/Social ServicesCounty Grants, Grant Program, Grant Funding, Member, Experience Advisory CouncilFY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding)
IM 18-006Disability Competent Care Videos6/12/2018Primary Care Providers, Case Management Agencies, Service Provider Agencies, Members with disabilities and their familiesDisability Competent Care, Educational Videos, Provider EducationNone
IM 18-005Accountable Care Collaborative Phase II County Listening Sessions06/07/2018County Departments of
Human/Social Services and local public health agencies
ACC Phase II, Listening Session, Member Feedback, Provider Feedback, Child WelfareNone

IM 18-004

(superseded by IM 19-038)

FY 2018-19 HCPF County Administration Allocation07/01/2018County Departments of Human/Social Services DirectorsCounty Administration, Allocation, County Admin, FY 18-19FY 2018-19 HCPF County Admin Allocation Detail
IM 18-003Aging & Disability Resources for Colorado (ADRC) and No Wrong Door (NWD) Funding Efforts05/21/2018Office of Community Living StakeholdersNo Wrong Door, ADRC, Medicaid Administrative Claiming, Federal Financial Participation, Federal Match, LTSSNone

IM 18-002

(superseded by IM 18-007)

FY 2018-19 Member Experience Advisory Council Development Grant Application05/15/2018County Departments of Human/Social ServicesCounty Grants, Grant Program, Grant Funding, Member Experience Advisory Council

FY 2018-19 Member Experience Advisory Council (MEAC) Development Grant Application (including Appendix E, Conditions of Funding)

FY 2018-19 MEAC Grant Application Interview Slots

IM 18-001

(superseded by IM 19-034)

FY 2018-19 County Grant Program Applications05/15/2018County Departments of Human/Social ServicesCounty Grants, Grant Program, Grant Funding

FY 2018-19 County Grant Program Track 1 Application - All Projects except Equipment Requests

FY 2018-19 County Grant Program Track 2 Application - Equipment Requests Only

FY 2018-19 County Grant Program Preferred Projects List

FY 2018-19 County Grant Program Interview Slots

Appendix D, Conditions of Funding