Statewide Meetings Technical Advisory Group FAQ Contact Us
Project Overview
The Department of Health Care Policy and Financing (HCPF) is working with Optumas to develop a Person-Centered Budget Algorithm (PCBA) for Health First Colorado Home and Community-Based Services (HCBS) waiver programs.
In collaboration with stakeholders, HCPF has developed new processes for eligibility determinations, needs assessments, and support planning for all individuals seeking or receiving Long-Term Services and Supports (LTSS). As part of the new assessment and person-centered support planning process, the PCBA will help identify the right amount of support for members based on assessed need, and together with strengths and preferences identified during the assessment, contribute to a person-centered support plan. The PCBA is an important component of the assessment and support planning process to ensure a consistent method for assigning budgets for all members receiving HCBS.
HCPF recognizes that transparency and stakeholder feedback are essential components of the process to develop a PCBA and this website will explain the steps taken in the process of creating the PCBA and will be updated regularly.
Statewide Meetings
HCPF and Optumas hosted a series of Statewide Meetings which provided information and gathered feedback on the development of the PCBA from a broad range of stakeholders. Both sessions contain identical content. HCPF and Optumas consider stakeholder feedback to be a critical part of the PCBA development.
Statewide Meeting 1 - Thursday, September 10, 2020
Statewide Meeting 2 - Monday, November 16, 2020
NOTE: PCBA work has been paused until fall 2021 to allow for additional data to be collected through the new Assessment and Person-Centered Support Plan process to be launched summer 2021. More meetings will be announced closer to that time.
Reasonable accommodations will be provided upon request for persons with disabilities. Auxiliary aids and services for individuals with disabilities and language services for individuals whose primary language is not English may be provided upon request. Please notify John Barry at (303) 866-3173 or John.R.Barry@state.co.us or the Civil Rights Officer hcpf504ada@state.co.us at least one week prior to the meeting to make arrangements.
Technical Advisory Group
HCPF and Optumas hosted smaller Technical Advisory Group (TAG) meetings to develop and review the statistical model of the PCBA. The information from the TAG meetings was presented at the Statewide Meetings to provide information to and gain additional feedback from a broader range of stakeholders.
Summary notes from the TAG meetings:
TAG Meeting 1 - August 25, 2020
TAG Meeting 2 - November 3, 2020
- TAG Meeting 2 Presentation
- TAG Meeting 2 Notes
- Person-Centered Budget Algorithm DRAFT Workflow- November 2020
TAG Meeting 3 - January 25, 2021
- TAG Meeting 3 Presentation
- TAG Meeting 3 Notes
- TAG Literature Review Summary
- TAG Literature Review Grid
- Note: TAG Literature Review sources #5 and #14 contain paywalled content. HCPF is unable to rehost or share the entirety/majority of paywalled content in any form.
Frequently Asked Questions
- Will the PCBA be the sole determinant of resource need?
- No algorithmic tool can fully capture the resource needs of an individual or population. The PCBA is intended for use as one component of a larger person-centered planning process.
- No algorithmic tool can fully capture the resource needs of an individual or population. The PCBA is intended for use as one component of a larger person-centered planning process.
- Is Colorado the first state to develop a Resource Allocation methodology using an assessment?
- No, 31 states are currently using some form of an assessment-informed, prospective budget methodology.
- No, 31 states are currently using some form of an assessment-informed, prospective budget methodology.
- Will the PCBA be developed using data from the Supports Intensity Scale (SIS)?
- No, the SIS will not be used in the development of the PCBA. Data from the new LTSS Assessment will be used.
- No, the SIS will not be used in the development of the PCBA. Data from the new LTSS Assessment will be used.
- How will the gap between services utilized and services authorized be accounted for?
- Optumas will conduct a series of analyses that compare services utilized with services authorized at the member level. Assessment data will then be compared to estimated need in terms of services utilized and services authorized. This work also focuses on the impact of natural supports on member utilization. Information on members' natural supports will be available through the new LTSS Assessment and Support Plan.
- Optumas will conduct a series of analyses that compare services utilized with services authorized at the member level. Assessment data will then be compared to estimated need in terms of services utilized and services authorized. This work also focuses on the impact of natural supports on member utilization. Information on members' natural supports will be available through the new LTSS Assessment and Support Plan.
- Does Optumas have experience in the development of assessment-informed prospective budget methodologies?
- Yes, Optumas has developed models like the PCBA in various states.
- Yes, Optumas has developed models like the PCBA in various states.
- Will Optumas be using data collected during the COVID-19 pandemic?
- No, utilization data that have been influenced by the COVID-19 pandemic will not be used.
- No, utilization data that have been influenced by the COVID-19 pandemic will not be used.
- How are items from the LTSS Assessment selected for inclusion in the PCBA?
- HCPF and Optumas will carefully evaluate all items in the LTSS Assessment for appropriateness, consult published literature, conduct a detailed examination of existing assessment-informed, prospective budget methodologies, conduct a wide variety of statistical analyses, and seek feedback from stakeholders.
- HCPF and Optumas will carefully evaluate all items in the LTSS Assessment for appropriateness, consult published literature, conduct a detailed examination of existing assessment-informed, prospective budget methodologies, conduct a wide variety of statistical analyses, and seek feedback from stakeholders.
- Will the data used in statistical analysis be made public?
- No, the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule prevents HCPF and Optumas from sharing Protected Health Information (PHI). Appropriately de-identified and summarized data may be used. Sample data may also be shared.
- No, the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule prevents HCPF and Optumas from sharing Protected Health Information (PHI). Appropriately de-identified and summarized data may be used. Sample data may also be shared.
- What data are being used?
- HCPF and Optumas are utilizing LTSS Assessment data as well as corresponding HCBS and State Plan claims from 2018-2019. New data available after implementation of the LTSS Assessment will be used in refining the PCBA.
- HCPF and Optumas are utilizing LTSS Assessment data as well as corresponding HCBS and State Plan claims from 2018-2019. New data available after implementation of the LTSS Assessment will be used in refining the PCBA.
- Where can I view the new LTSS Assessment and Person-Centered Support Plan?
- Visit the New LTSS Assessment and Person-Centered Support plan page for information about the development of the new LTSS Assessment and Support Plan.
- Visit the New LTSS Assessment and Person-Centered Support plan page for information about the development of the new LTSS Assessment and Support Plan.
- Will the PCBA be identical for adults and children?
- No, adults and children have markedly different needs and will not share identical drivers of resource need. As such, HCPF and Optumas expect that the PCBA may utilize a different statistical structure as well as a different set of variables, distributions, and coefficients for adults and children.
- No, adults and children have markedly different needs and will not share identical drivers of resource need. As such, HCPF and Optumas expect that the PCBA may utilize a different statistical structure as well as a different set of variables, distributions, and coefficients for adults and children.
- Will comorbidities be accounted for?
- Yes, HCPF and Optumas intend to conduct statistical analyses in a manner that accounts for comorbidities. This may include variable transformation and/or the development of composite scales. All methodological processes of this nature will be shared with stakeholders during stakeholder meetings.
- Yes, HCPF and Optumas intend to conduct statistical analyses in a manner that accounts for comorbidities. This may include variable transformation and/or the development of composite scales. All methodological processes of this nature will be shared with stakeholders during stakeholder meetings.
- Will there be an exceptions process?
- Yes, HCPF and Optumas will be working with stakeholders to build an exceptions process with the understanding that no algorithmic tool can fully capture the resource needs of every individual. The development of the PCBA Exceptions Process will include opportunities for stakeholder feedback once the PCBA has been developed and prior to implementation. The PCBA Exception Process will likely differ significantly from the current SIS Support Level Review or Request for Reassessment process.
- Yes, HCPF and Optumas will be working with stakeholders to build an exceptions process with the understanding that no algorithmic tool can fully capture the resource needs of every individual. The development of the PCBA Exceptions Process will include opportunities for stakeholder feedback once the PCBA has been developed and prior to implementation. The PCBA Exception Process will likely differ significantly from the current SIS Support Level Review or Request for Reassessment process.
- Will the PCBA only examine Activities of Daily Living (ADL) and Instrumental Activities of Daily Living (IADL) for inclusion in the PCBA?
- No, a wide variety of Assessment items are being considered for inclusion in the PCBA.
Contact Us
For questions, comments, or concerns email Tasia.Sinn@state.co.us
Submit anonymous feedback about the development of Colorado's Person-Centered Budget Algorithm (PCBA).
LTSS Assessment and Person-Centered Support Plan Page
Other Long-Term Services and Supports Programs