2025 Annual Training
Registration for the 2025 Medicaid School Health Services (SHS) Program Annual Training is now open. There will be three (3) in-person sessions in different areas of the state, as well as a virtual option. Training will be conducted by the Department of Health Care Policy and Financing (HCPF), the Colorado Department of Education (CDE), and Public Consulting Group, Inc. (PCG).
These training sessions are intended for program coordinators and other district staff that support the administration of the SHS program as well as the district's billing agents. District support staff may include employees responsible for financial reporting, random moment time study administration, outreach and enrollment, service documentation, and provider training. Annual training attendance is required for program coordinators, and it is the program coordinators’ responsibility to ensure all SHS program support staff attend annual training.
This year’s annual training will follow a new format. Instead of organizing training by topic, training will follow the timeline of program tasks that are required throughout the year. This change is based on feedback from the April 2025 stakeholder meeting. The new training format will serve as an additional guide so SHS program coordinators know which tasks are required at each point in the fiscal year. Virtual and recorded training sessions will also be timeline-based.
As a reminder, program attendees may attend any in-person training session, even if it is not the session closest to you. Please choose the session that works best for your schedule.
In-Person Sessions
In-person training sessions include time to interact with SHS program contacts from other participating districts. These face-to-face interactions help establish connections that can be an invaluable resource when districts implement program requirements. We highly recommend in-person attendance, especially for program coordinators, as it allows for additional networking that can’t be duplicated in virtual training sessions.
All in-person sessions will be held from 9:00 a.m. - 5:00 p.m. with registration beginning at 8:30am. Breakfast and lunch are provided.
CLICK HERE TO REGISTER FOR IN-PERSON TRAINING
South Region | Metro Region | West Region |
|---|---|---|
August 4, 2025 9:00 a.m. – 5:00 p.m. | August 5, 2025 9:00 a.m. – 5:00 p.m. | August 7, 2025 9:00 a.m. – 5:00 p.m. |
Harrison School District Zalman Center | Lowry Conference Center 100A-C | Glenwood Springs Community Center |
2755 Janitell Rd. Colorado Springs, CO 80906 | 1061 Akron Way Denver, CO 80230 | 101 Wulfsohn Rd. Glenwood Springs, CO 81601 |
There are capacity limits to each location so please be sure to register early to ensure there is space available at the location you'd like to attend.
Virtual Sessions
When in-person attendance is not possible, program coordinators and all program support staff should register and attend all four virtual sessions. Both in-person and virtual training will cover the same topics. As mentioned above, virtual sessions are organized into all tasks that are required each quarter.
Session I June-September | Session II October-December | Session III January-March | Session IV April-July |
|---|---|---|---|
August 12, 2025 | August 12, 2025 | August 13, 2025 | August 14, 2025 |
9:30am – 11:00am | 1:00pm – 3:00pm | 9:30am – 11:30am | 1:00-3:00pm |
We recommend that all personnel involved in SHS program administration and reporting from every district attend one of the in-person sessions or each of the virtual training components. Handouts will be posted to HCPF's website prior to the training.
2025 School Health Services Mid-Year Refresher Training
The Department of Health Care Policy and Financing (HCPF), along with Public Consulting Group (PCG) and The Colorado Department of Education (CDE), hosted the 2025 Mid-Year trainings during the month of January 2025. The trainings covered topics such as program compliance, Random Moment Time Study (RMTS), Medicaid Administrative Claiming (MAC) cost reporting, annual cost reporting HCPF updates and CDE updates.
Below are training recordings for each of the above topics.
Training Topic | Link to recording |
|---|---|
| Annual Cost Reporting | Play Recording |
| Medicaid Administrative Claiming (MAC) Cost Reporting | Play Recording |
| Program Compliance | Play Recording |
| Random Moment Time Study (RMTS) | Play Recording |
| HCPF Updates | Play Recording |
| CDE Updates | Play Recording |
2025 Mid-Year Training Material
Contact Information
School Health Services Program Inbox
HCPF_SchoolHealthServices@state.co.us