Electronic Visit Verification Stakeholder Workgroup

Purpose

The purpose of this stakeholder workgroup is to engage providers, members, and all other stakeholders as the Department works to implement EVV for required services offered through both the State Plan and HCBS Waivers.

Stakeholder Engagement

The Department values and openly encourages stakeholder engagement for the successful implementation of the EVV program, and currently offers multiple opportunities for stakeholders to participate. This page serves as a platform to engage members, providers, and other stakeholders on all operations that are occurring related to EVV.

The Department recognizes there are multiple services and service delivery options that are impacted by the implementation of EVV. Therefore, the Department is committed to collaborating with stakeholders as their input is not only essential but vital in the successful implementation and operationalization of EVV for home and community based services offered through both the State Plan and HCBS Waivers.

Visit Department EVV Website


2021 Meeting Documents - General Stakeholder Meeting

Meeting Purpose: The purpose of this stakeholder workgroup is to engage providers, members, and all other stakeholders as the Department works to implement EVV for required services offered through both the State Plan and HCBS Waivers.

The EVV General Stakeholder meeting has a standing date, time and location:

Meets on the 3rd Tuesday of the month from 10:30 am - 12:00 pm
Virtual/Phone Meeting Only - until further notice

Next meeting:
May 18, 2021
10:30 am - 12:00 pm

Call-in Information:
Meeting Link: zoom.us/join  Meeting ID: 976 3310 3112   Passcode: 042323
Toll-Free: 833-548-0276  
Virtual/Phone Meeting Only Until Further Notice

 
Agendas Meeting Notes/Recordings Handouts
Agenda - April 20, 2021 EVV Stakeholder Meeting Webinar Recording - April 20, 2021

EVV Stakeholder Presentation - April 20, 2021

Agenda - March 16, 2021 EVV Stakeholder Meeting Webinar Recording - March 16, 2021

EVV Stakeholder Presentation - March 16, 2021

EVV-Billing Error Tip Sheet-Do Not Bill Error - March 2021

Operational Memo - OM 21-020 - February 19, 2021

Agenda - February 16, 2021 Due to technical difficulties, webinar recording is unavailable

EVV Stakeholder Presentation - February 16, 2021

EVV-Billing Error Tip Sheet-Timing of Records - February 2021
EVV-Billing Error Tip Sheet-Group Codes - February 2021
EVV-Billing Error Tip Sheet-Multiple IDs and STX Accounts - February 2021

Agenda - January 19, 2021 EVV Stakeholder Meeting Webinar Recording - January 19, 2021

EVV Stakeholder Presentation - January 19, 2021

Operational Memo - OM 21-007

 
2020 Meeting Documents - General Stakeholder Meeting
Agendas Meeting Notes/Recordings Handouts
Agenda - December 15, 2020  

EVV Stakeholder Presentation - December 15, 2020

Agenda - November 17, 2020 EVV Stakeholder Meeting Webinar Recording - November 17, 2020

EVV Stakeholder Presentation - November 17, 2020

 

Agenda - October 20, 2020 EVV Stakeholder Meeting Webinar Recording - October 20, 2020

EVV Stakeholder Presentation - October 20, 2020

Operational Memo - Removing Travel Time Units from PARs with Homemaker and Personal Care Services - October 1, 2020

Policy Memo - Discontinuation of Travel Time Billing for Personal Care and Homemaker Services (Non-IDD Waivers) - September 1, 2020

Travel Time Frequently Asked Questions - October 2020

Agenda - September 15, 2020 EVV Stakeholder Meeting Webinar Recording - September 15, 2020

EVV Stakeholder Presentation - September 15, 2020

Agenda - August 18, 2020 - Virtual/Phone Only

EVV Stakeholder Meeting Webinar Recording - August 18, 2020

EVV Stakeholder Presentation - August 18, 2020

Agenda - July 21, 2020 - Virtual/Phone Only

Due to technical difficulties, this webinar recording is unavailable

EVV Stakeholder Presentation - July 21, 2020

Agenda - June 16, 2020 - Virtual/Phone Only

 

EVV Stakeholder Meeting Webinar Recording - June 16, 2020

EVV Stakeholder Presentation - June 16, 2020

Agenda - May 19, 2020 - Virtual/Phone Only

EVV Stakeholder Meeting Webinar Recording - May 19, 2020

EVV Stakeholder Presentation - May 19, 2020

Agenda - April 21, 2020 - Virtual/Phone Only

EVV Stakeholder Meeting Webinar Recording - April 21, 2020

EVV Stakeholder Presentation - April 21, 2020

Agenda - March 17, 2020 - Meeting Cancelled

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Agenda - February 18, 2020

EVV Stakeholder Meeting Webinar Recording - February 18, 2020

EVV Stakeholder Presentation - February 18, 2020
Agenda - January 21, 2020

EVV Stakeholder Meeting Webinar Recording - January 21, 2020

EVV Stakeholder Presentation - January 21, 2020


For meeting documents older than 2020, please contact EVV@state.co.us
EVV Listening Sessions

Purpose: EVV Listening Sessions are bi-monthly informal opportunities for stakeholders to bring questions to the Department about your EVV implementation. No new policy or technical processes will be announced in these Listening Sessions. New information will be discussed in the General Stakeholder meeting and published on this page. Please email EVV@state.co.us to have a calendar invitation sent for this ongoing session.

EVV Listening Sessions will be on the first Thursday of the month, and the Thursdays following the EVV General Stakeholder Meeting from 10:00-11:00 am.

Next meetings:
May 20, 2021 - 10:00-11:00 am
June 3, 2021 - 10:00-11:00 am

Google Meet link: https://meet.google.com/zcx-ytsv-bwa

Toll Free Phone Number: +1 208-715-5308 / PIN: 438 295 119#

For more information, email EVV@state.co.us

Subcommittees

Member & Caregiver Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to engage members, caregivers, and other stakeholders as the Department works to implement Electronic Visit Verification (EVV) for community-based services offered through both the State Plan and HCBS Waivers. Agenda recommendations from stakeholders are welcomed and encouraged.

This subcommittee has completed their work and is no longer actively meeting.
 
 
Agendas Meeting Handouts

For meeting documents older than 2020, please contact EVV@state.co.us

 

Training & Communications Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to identify issues with current communication strategies and develop solutions to help provide information regarding the implementation of Electronic Visit Verification (EVV) to community members. In addition, this subcommittee will help develop strategies for the effective ongoing training of community members for the EVV system.

This subcommittee has completed their work and is no longer actively meeting.
 

Privacy Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to identify issues related to privacy with the implementation of an Electronic Visit Verification (EVV) system and to provide the Department reasonable recommendations to ensure the privacy of Medicaid members within the parameters of section 12006 of the 21st Century Cures Act.

This subcommittee has completed their work and is no longer actively meeting.
 

System Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to discuss business rules that will inform the configuration of the Electronic Visit Verification (EVV) system to meet the needs of community stakeholders within the parameters established by section 12006 of the 21st Century Cures Act. This subcommittee was previously named System Design Subcommittee - the name was changed to clarify focus of subcommittee goals.

This subcommittee has completed their work and is no longer actively meeting.
 
 
For more information about these subcommittees, please contact EVV@state.co.us
 

 

Help & Support

EVV@state.co.us
(855) 871-8780
 
 
Reasonable accommodations for the meetings will be provided upon request for persons with disabilities. Auxiliary aids and services for individuals with disabilities and language services for individuals whose first language is not English may be provided upon request. Please contact EVV@state.co.us or the Department's 504/ADA Coordinator at hcpf504ada@state.co.us at least one week prior to the scheduled meeting to make arrangements.