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Electronic Visit Verification Stakeholder Workgroup

Meeting Documents    Listening Sessions    Subcommittees    Help and Support    Main EVV Website

Purpose

The purpose of this stakeholder workgroup is to engage providers, members, and all other stakeholders as the Department of Health Care Policy and Financing (HCPF) works to implement EVV for required services offered through both the State Plan and HCBS Waivers.

Stakeholder Engagement

HCPF values and openly encourages stakeholder engagement for the successful implementation of the EVV program, and currently offers multiple opportunities for stakeholders to participate. This page serves as a platform to engage members, providers, and other stakeholders on all operations that are occurring related to EVV.

HCPF recognizes there are multiple services and service delivery options that are impacted by the implementation of EVV. Therefore, HCPF is committed to collaborating with stakeholders as their input is not only essential but vital in the successful implementation and operationalization of EVV for home and community based services offered through both the State Plan and HCBS Waivers.

The EVV General Stakeholder meeting has a standing date, time, and location:

Meets Quarterly on the 3rd Tuesday from 10:30 to 11:30 a.m. (January, April, July, October)
Virtual/Phone Meeting Only - until further notice

2024 Meeting Schedule:

  • January 16, 2024 from 10:30 to 11:30 a.m.
  • April 16, 2024 from 10:30 to 11:30 a.m.
  • July 16, 2024 from 10:30 to 11:30 a.m.
  • October 15, 2024 from 10:30 to 11:30 a.m.

Webinar/Call-in Information:
Meeting Link: Join via Zoom
Meeting ID: 976 3310 3112   Passcode: 042323
Toll-Free: 833-548-0276  
Virtual/Phone Meeting Only Until Further Notice

2024 Meeting Documents

July 16, 2024

April 16, 2024

January 16, 2024

 

2023 Meeting Documents

October 17, 2023

July 18, 2023

April 18, 2023

January 17, 2023

For meeting documents older than 2023, please contact EVV@state.co.us
 

EVV Listening Sessions

Purpose: EVV Listening Sessions are informal opportunities for stakeholders to bring questions to HCPF about your EVV implementation. No new policy or technical processes will be announced in these Listening Sessions. New information will be discussed in the Quarterly EVV Stakeholder meeting and published on this page. Email EVV@state.co.us to have a calendar invitation sent for this ongoing session.

The EVV Listening Sessions will be held monthly on the first Thursday of the month from 10:00 to 11:00 a.m.

Next meetings:
July 4, 2024 from 10:00 to 11:00 a.m. - Cancelled due to Independence Day
August 1, 2024 from 10:00 to 11:00 a.m
September 5, 2024 from 10:00 to 11:00 a.m
October 3, 2024 from 10:00 to 11:00 a.m

Google Meet link: https://meet.google.com/zcx-ytsv-bwa

Toll Free Phone Number: +1 208-715-5308 / PIN: 438 295 119#

For more information, email EVV@state.co.us

 

Subcommittees

CDASS EVV Compliance Protocol Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to gather stakeholder feedback to help guide Consumer Directed Attendant Support Services (CDASS) Compliance Protocol including EVV compliance at the member level, notification requirements, and process to address non-compliance.

This subcommittee has completed their work and is no longer actively meeting.
 

Member and Caregiver Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to engage members, caregivers, and other stakeholders as HCPF works to implement Electronic Visit Verification (EVV) for community-based services offered through both the State Plan and HCBS Waivers. Agenda recommendations from stakeholders are welcomed and encouraged.

This subcommittee has completed their work and is no longer actively meeting.
 

Training and Communications Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to identify issues with current communication strategies and develop solutions to help provide information regarding the implementation of Electronic Visit Verification (EVV) to community members. In addition, this subcommittee will help develop strategies for the effective ongoing training of community members for the EVV system.

This subcommittee has completed their work and is no longer actively meeting.
 

Privacy Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to identify issues related to privacy with the implementation of an Electronic Visit Verification (EVV) system and to provide HCPF with reasonable recommendations to ensure the privacy of Medicaid members within the parameters of section 12006 of the 21st Century Cures Act.

This subcommittee has completed their work and is no longer actively meeting.
 

System Subcommittee - Concluded

Purpose: The purpose of this subcommittee is to discuss business rules that will inform the configuration of the Electronic Visit Verification (EVV) system to meet the needs of community stakeholders within the parameters established by section 12006 of the 21st Century Cures Act. This subcommittee was previously named System Design Subcommittee - the name was changed to clarify focus of subcommittee goals.

This subcommittee has completed their work and is no longer actively meeting.
 
For more information about these subcommittees, please contact EVV@state.co.us
 

Help and Support

EVV@state.co.us
(855) 871-8780
 
Reasonable accommodations for the meetings will be provided upon request for persons with disabilities. Auxiliary aids and services for individuals with disabilities and language services for individuals whose first language is not English may be provided upon request. Please contact EVV@state.co.us or the Department's 504/ADA Coordinator at hcpf504ada@state.co.us at least one week prior to the scheduled meeting to make arrangements.